How to choose a wedding caterer
Check your venue's list first
Pasadena estates, Malibu ranches, Palos Verdes bluffs and downtown lofts often have an exclusive caterer or a short approved list, and some charge a fee to bring in anyone else. Before you fall for a menu, ask the venue which caterers it allows and what it needs from them: insurance, a kitchen walkthrough, fixed load-in times.
Book in the right order
Venue first, caterer soon after. Popular caterers fill spring and fall Saturdays months ahead. Once you have a date and a rough guest count, request proposals, narrow the field to two or three, and schedule tastings.
Make the tasting count
A tasting is your chance to judge the food and the people. Bring the person whose opinion matters most, try the dishes you are really considering, and ask about portion size and how each dish will be served on the night. Ask who will run your wedding, and whether you can meet them.
Wind and heat at an outdoor reception
Fall is peak wedding season in LA, and fall is when the Santa Ana winds blow. Gusts tip sneeze guards and blow out chafer fuel, and a September heat wave can push valley afternoons past 100. Ask where the caterer sets up its kitchen tent, how it keeps food safe in heat and wind, and what changes on a red flag warning day, when some venues prohibit open flame.
Understand what full service covers
A full-service wedding caterer usually provides the food, the serving staff and a captain, and often the bar, rentals and cake cutting. Some include the late-night snack and meals for your photographer and band. Some charge for each. A line-by-line proposal shows you where the money goes.
What it costs in Los Angeles
After the venue, catering is usually the biggest line in a Los Angeles wedding budget. The Knot's 2025 Real Weddings Study put the national average at about $80 per guest, and LA quotes often run higher.
Wedding catering in Los Angeles, per guest| What | Typical range |
|---|
| Buffet, food and service | $60 to $120 per guest |
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| Family style or stations | $75 to $150 per guest |
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| Plated dinner | $90 to $200 per guest |
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| Bar service, if added | $35 to $75 per guest |
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| Service charge | 18 to 22 percent |
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Rentals, the bar, vendor meals, cake cutting, a late-night snack and the service charge are often priced apart from the menu. In California a required service charge, or a gratuity agreed in advance, is taxable, so sales tax applies to it as well as to the food.
For comparison only: Marbled LA's event menus run $24, $48 and $70 per guest, with passed appetizers from $15 per guest, plus delivery from $150 per drop, $2.50 per guest for disposables and a 15 percent service charge.
Tips
- Ask each caterer for a proposal that totals everything per guest, tax and service charge included, so the comparison is fair.
- Write the per-guest price into the contract, and ask what happens if the final count falls below the caterer's minimum.
These are typical Los Angeles market ranges drawn from public price lists and cost guides, not quotes. Every caterer prices its own menus, so ask each one for a written quote.